The Normanna Town Board Meeting was called to order on April 19, 2004 by Dan Johnson at 7:00 P.M. at the Normanna Town Hall. Present were Supervisors, Dan Johnson, Will Rhodes, Marcia Stromgren; Clerk/Treasurer, Tammy Courrege; along with 5 others.
The board reviewed the agenda. A motion was made by Dan Johnson to approve the agenda with additions. Marcia Stromgren seconded. All for. Motion carried.
The clerk had the minutes of March 8, 2004 Town Board Meeting, Board of Audit Meetings, Reorganizational Meeting, and the March 22, 2004 Special Board Meeting to the supervisors prior to the meeting for review. A motion was made by Dan Johnson to approve the March minutes with grammar corrections. Marcia Stromgren seconded. All for. Motion carried. A motion was made by Dan Johnson to accept the January 12, 2004 Board of Audit minutes as presented. Will Rhodes seconded. All for. Motion carried. A motion was made by Dan Johnson to accept the February 9, 2004 Board of Audit minutes as presented. Marcia Stromgren seconded. All for. Motion carried. A motion was made by Dan Johnson to accept the Reorganizational Meeting minutes as presented. Marcia Stromgren seconded. All for. Motion carried. A motion was made by Dan Johnson to accept the March 22, 2004 Special Board Meeting minutes as presented. Marcia Stromgren seconded. All for. Motion carried. The 2004 Annual Meeting minutes were given for review. A motion was made by Dan Johnson to accept the Board of Canvass minutes as presented. Will Rhodes seconded. All for. Motion carried.
Tammy Courrege gave the following treasurer's report: Beginning balance for Wells Fargo checking and savings as of 3/1/04 was 72,825.83. Receipts for March were 2,501.32 from St. Louis County Auditor for gas tax 2004, 737.00 from King's Court Road Association for reimbursement of grading snow in King's Court, 453.70 from Paine Webber for interest on CD's, and 30.71 from Wells Fargo for March interest. Total Receipts were 3,722.73. Disbursements for March were 4,738.56 for the March approved claims and a $2.00 automatic check return fee. Total Disbursements were 4,740.56. Ending balance as of 3/31/04 was 71,808.00. Outstanding checks totaled 2,100.00. Total per Bank Statement as of 3/31/04 was 73,908.00. The Investments are Certificates of Deposits for 25,000.00 for Building CD #1, 20,000.00 for Building CD#2, and 10,000.00 for Fire CD. Ending balance for all accounts as of 3/31/04 totaled $128,908.00. The following claims were presented for approval: Qwest for 54.11, Minnesota Power for 41.00, Budgeteer News 131.25, US Treasury for 195.08, Tammy Courrege for 109.75, Eileen Asperheim for 41.20, Melanie Ford for 41.20, Molly Tillitson for 41.20, Hanft Fride for 60.00, Centerline Automotive for 324.00, Tri-State Industrial Supply for 415.33, Alan Marshall for 55.00, Eagle Lake Excavating for 100.00, Curtis Oil for 184.77, Marshall One Stop for 133.45, payroll for Dan Johnson for 143.14, Marcia Stromgren for 129.29, Will Rhodes for 129.29, and Tammy Courrege for 360.16, and Marcia Stromgren for 96.97. Total claims for approval were $2,689.22. Supervisors don't get paid for the annual meetings so the annual meeting pay will be carried forward. A motion was made by Dan Johnson to approve the treasurer's report and pay the claims presented with the understanding the supervisors are getting paid in advance for their May Town Board Meeting. Marcia Stromgren seconded. All for. Motion carried.
The fire department had three fire runs this month. Jeff Cooke mentioned that some people are just calling 911 to report their burning and a burning permit is still required. The tank on the pump truck has a leak in it. They are getting prices to fix it. So far it is approximately $300 - $500. They are considering paying off their air pack lease. Jeff Cooke will let the clerk know before next meeting.
The pancake breakfast is May 1st at the Gnesen Community Center.
The Building Committee is no longer meeting at this time.
There was no Land Use information this month.
The public hearing for the Koski Road turnaround was held prior to this meeting. The board accepted the petition to alter the Koski road at the public hearing. The next steps are to contact Mr. Marnich and let him know what the damages are and have the land surveyed. Marcia Stromgren feels the current turnaround is big enough and she is going to talk to the county to see if they will accept it. Dan Johnson will get some prices for surveys. Further work was tabled to see what the outcome is from Marcia Stromgren talking to the county.
Marcia Stromgren tabled the legal seminar report for May.
Dan Johnson presented the HAVA grant application. Discussion was tabled until after discussing the process of building the new fire hall later in the meeting.
Dan Johnson presented resolution 2004-05 Creating a Vice-Chair Position on the Town Board. A motion was made by Marcia Stromgren to adopt resolution 2004 -05. Will Rhodes seconded. All for. Motion carried.
A motion was made by Will Rhodes to nominate Marcia Stromgren as vice chair. Dan Johnson seconded. Will Rhodes and Dan Johnson for. Marcia Stromgren abstained. Motion carried.
Marcia Stromgren tabled cemetery regulations for May.
Dan Johnson has been working on getting financing for the new fire hall. A certificate of indebtedness is currently at 4.35%. He is hoping to have that rate locked in by next meeting. Financing is going to be on $44,000 for 5 years. The board can decide when to have the payments. Probably in July and December after receiving the property tax checks. The levy amount for the building will be automatically set by the county so the town won't have to set the building levy. Dan Johnson presented resolution 2004-04 Certificate of Indebtedness for Construction of Fire Hall. This resolution will start the process of obtaining the certificate of indebtedness. The town can get money now but it won't be levied for until 2005. The payments will start when the levy starts. The certificate of indebtedness will accrue interest until then. An interest payment may be made this December. It will be approximately $1000 - $2000. A motion was made by Dan Johnson to accept Resolution 2004-04. Will Rhodes seconded. All for. Motion carried. The next step will be to set a payment schedule and sign resolutions.
There was discussion on the process of building the new fire hall. Dennis Gunsolus has volunteered to remove the sod and the fire department has volunteered to remove the trees. Engens will haul the dirt. All the contractors we use need to have general liability insurance. Projects under $10,000 the board can just use the open market. Project over $10,000 the board needs two quotes and they need to be kept on file for two years. Projects over $35,000 need a public bid. Dan Johnson will talk to John Stromgren to help with getting the quotes. Normanna Town Board will be the general contractor. A special meeting may need to be called to do contracts. The new fire hall will hopefully be up by mid-summer.
A building permit and a septic permit will be needed. Dan Johnson presented the filled out building permit (application for a land use permit) and septic permit (application for residential individual sewage treatment system). Dan Johnson talked to Jeff Crosby who is with the county health department and Jeff is going to try and get the septic permit with no fees. It could cost $180. Dan Johnson will send these permits in. Dan Johnson called the State Building Code office to see if we need to get state approval for the building. Dan Johnson said that St. Louis County hasn't adopted the state building code so the building won't need state approval.
Dan Johnson made forms for appointing Land Use Committee members. The forms are Normanna Land Use Committee Member Acceptance Form and Appointment of Normanna Resident to Serve on the Normanna Land Use Committee. Each supervisor appoints a one year and a two year term. They will be appointed at the next meeting. The Land Use Committee will then have a meeting with the newly appointed members.
The annual town road inspection will be May 17th from 5 - 7 PM. The supervisors will meet at the town hall at 5 PM.
Rodda Grading has new prices this year. Grading is now $62.00 per hour with an additional $67.00 per inch for cutting blades. The average use on the Wikstad Road is 1/16 of an inch per time but depends on how bad the road is. Dan Johnson presented Road Contractor Services Agreement. The agreement is just for grading. Other contracts will have to be made for the other road projects, mowing, and other services we receive. A motion was made by Marcia Stromgren to approve Rodda Grading for the Road Contract Service Agreement. Dan Johnson seconded. All for. Motion carried. Dan Johnson presented resolution 2004-08 Designating a Liaison and Alternate Liaison for the 2004 Road Contractor Services Agreement with Rodda Grading and Excavating. A motion was made by Will Rhodes to accept resolution 2004-08. Marcia Stromgren seconded. All for. Motion carried.
The HAVA grant was discussed. Don Mitchell gave Dan Johnson a name and number to call to check if a chair lift would be legal under the State building code. The remodeling of the current town hall will be very expensive to bring it up to handicap accessibility and fire safe. Will Rhodes suggested making a resolution for the long range plan for a town hall. A motion was made by Dan Johnson to not send in the HAVA grant application. Marcia Stromgren seconded. All for. Motion carried.
Will Rhodes changed the web page domain. The domain registration will be $35 for the first year from 3/19/04 - 3/19/05 and $8.88 for the seconded year from 3/22/05 - 3/22/06. Web hosting is 15.99 for 4/19/04 - 4/19/05. The total bill for the web page is $59.87.
Dan Johnson mentioned that one supervisor will have to be trained in board of review training to hold a local board of review. Dan Johnson will plan on going.
No mowing bids were received. With the construction of the fire hall not much mowing will be needed at the town hall. Tabled until next month to get some mowing bids. A motion was made by Dan Johnson to allow Marcia Stromgren to have the town hall and cemetery mowed if needed before the May 17 board meeting. Will Rhodes seconded. All for. Motion carried.
Marcia Stromgren and Tammy Courrege went to the short course in Eveleth. Tammy Courrege typed up some of the information from the short course and gave to the supervisors. Marcia Stromgren discussed some of the information she got from the short course.
A motion was made by Marcia Stromgren to accept the MAT proposal for our insurance carrier. Dan Johnson seconded. All for. Motion carried.
A motion was made by Will Rhodes to adjourn the meeting at 9:25 P.M. Dan Johnson seconded. All for. Motion carried.
Respectfully submitted,
Tammy Courrege
Last updated: 3-08-2004